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Registration in PhD Program

How register for a doctoral thesis

The LGC is under the authority of two university bodies, the INPT (Institut National Polytechnique of Toulouse) and UPS (University Toulouse III - Paul Sabatier). According to the contract associated with your PhD study programme, you must register in one or other of the universities. Not that, the administrative approach to register is not the same.


Registration at INPT

1st step

If you depend on the INP and you have never registered there before you must obtain a request for authorization of registration from the secretariat of the doctoral school (yellow file). This request is accompanied by the doctoral charter and a document about your funding. Sign all documents and get them (and the charter) signed by :
- the director of the laboratory,
- the director of the doctoral school,
- your director PhD studies,
- if necessary by your co-director.

This authorization request will then be submitted to the Doctoral Studies Board.

2nd step

If all goes well, you will then receive a request for registration (green sheet) to sign and get signed by :
- your director (and co-director) of doctoral studies
- the director of the laboratory
- the director of the doctoral school

This request for registration is accompanied by a notification to attend the registration process with the INP.

3rd step

On the day of your appoitment you go to the INP where you will be asked to fill in one last document (purple), if you did not receive it with your convocation. This purple document makes it possible to computerize the information of your registration, thus to deliver you your student card (if you provided all the necessary documents).


Registration at UPS

1st step

Get a request for authorization to register from the secretariat of the doctoral school (yellow form) or from the secretariat of the laboratory (UPS Building 2R1). This request is accompanied by the doctoral charter and a document about how your studies are funded.
Sign all documents and get them (and the charter) signed by :
- the director of the laboratory,
- the director of the doctoral school,
- your director of doctoral studies,
- if necessary by your co-director

This authorization will then be submitted to the board of the doctoral school for decision.

2nd step

If all goes well, you will then be authorised to take out a request for registration (green form) to sign and get signed by :
- your director (and co-director) of doctoral studies
- the director of the laboratory
- the director of the doctoral school.

You will need this request (with all the required signatures), to obtain registration forms in the main hall of the administration building. When you receive the forms, you will also be given a date and a time to register.

3rd step

On the day of your registration, come with your registration forms (to the main hall of the administration building) and wait your turn in line for "troisième cycle sciences". If all goes well, if you have all the required documents, then you have earned your student card. NOTE: one of the most important documents is the copy of the certificate of the Master’s Degree (M2). In addition, if this is your first registration at UPS, you must make a written request for the transfer of your files from your establishment of origin to the university.

Social security: if you do not want to pay for student social security, you must bring the documents which justify the fact that you are already covered (e.g.: work contract).
Lastly, to be able to be properly covered by the social security, if you are:
- MENRT or BDI-CNRS scholarship students, it is necessary to go to the MGEN (first floor of Upsidum building)
- CIFRE scholarship students: it is necessary to go to the CPAM of the Haute-Garonne.


Documents to be presented

Your student card will be delivered if and only if you bring with you the following documents :
- passport photograph
- photocopy of identification papers
- method of payment (bank card, cheque or cash)
- originals of all your diplomas since the Baccalaureate diploma if the photocopies have not been certified
- certificate of civil responsibility insurance cover (provided with housing insurance)